The Evanston Community Council is a volunteer, community-based organization dedicated to serving the Evanston area neighborhood in Cincinnati. Our mission is “Dedicated to the well-being of all residents and to the development of the community through education, business, and spirituality.” Founded in 1968 the Council has been an active participant in the City-Neighborhood decision-making process and has been an active proponent for our community.
The Evanston Community Council meets on the third Thursday of each month at 6:30 p.m. except for July at the Evanston Recreation Center, 3204 Woodburn Avenue. Membership is open to all residents, businesses and property owners of Evanston. We welcome participation by all members of the community.
Only members who are residents of Evanston may vote in the annual election and on issues the membership chooses to limit to residents. Non-resident members can present and discuss issues, participate on committees, make motions for a vote and vote whenever residency is not called.
All residents are eligible to vote for projects funded by the city’s Neighborhood Support Program. The Council is made up of long-term residents from the Evanston community. Elections are held on the third (3rd) Thursday of September, bi-annually. Officers serve two-year terms.
Purpose of Council Meetings:
- To become informed of the various objectives of the Council;
- To make policy decisions based on adequate review of the by-laws and appropriate data;
- To maintain control over the council and give guidance to the Executive Committee;
- To legitimize, communicate, coordinate, organize and plan;
- To meet legal requirements for council meetings.
Essentials of Effective Meetings:
- Timed agenda allowing for public discussion, decision-making and issue/committee reporting.
- Concise, clear minutes—the legal recording of council actions.
- Opportunity for social interaction and questions among members and council reps.
- Satisfactory, effective decision-making strategies.
Executive Board Responsibilities:
- To be fully informed about responsibilities, time commitments and council actions before accepting position.
- Opportunities for orientation and continuing training to assist board members in functioning effectively.
- To be kept fully informed through studying accurate financial reports, project management reports and the operations of council.
- To expect that volunteer time will be effectively utilized through coordination and cooperation within the council and community.
- To be assigned tasks, which are worthwhile and challenging with freedom to use existing skills or develop new ones.
- To be able to decline as assignment if it is felt that the march of skills and interests is not appropriate.
- To be trusted with confidential information that will help each other to carry out assignments and responsibilities.
- To know whether the volunteer work is effective and to be recognized at appropriate times during meetings.
Committee Chair Responsibilities:
- Attend board meetings regularly.
- Exercise general supervision over the council’s affairs.
- Insist on meaningful board meetings with full disclosure of operating results.
- Make sure the board keeps a written, permanent record of all board minutes and official actions.
- Adopt and follow council by-laws, important business, city and community council policies.
- Be informed before participating in decision-making using both factual information and common sense.
- Avoid self-serving policies to avoid conflicts of interest.
- Insist the council maintain good credit and financial standing.
- Require council to engage a professional auditing service, preferably by a CPA.
- Require the council to consult with legal consul as indicated by prudent management in its founding, at crisis points or in complicated transactions.
- Work closely with all departments of City Council, the Community Building Institute at Xavier, District 2 Police and other resources for the well-being of the community.
- Support our education department to motivate our youth in a positive manner.
- Support all committee chairs.